March 25, 2021

Section 8: How to report on your partnership

We ask partners to capture the progress and impact of their BPP initiative through:

  • Six monthly progress reports
  • Updating results in your Impact Measurement Plan
  • Impact assessments, as appropriate
  • Final report

Six monthly progress reports

Step-by-step guide: 

  1. Login into SmartyGrants and complete the high-level financial and results data fields 
  2. Update the data in your Impact Measurement System
  3. Download and complete the Six Monthly Progress Update Template
  4. Download and complete the Six Monthly Finance Reporting Template
  5. Finish the form in SmartyGrants by submitting the Six Monthly Progress Update and Six Monthly Financial Report.


In essence, BPP reporting requires partners to present basic data, progress and challenges together with the financial position of your initiative. This process should serve the partnership so that adjustments can be made as needed, and the BPP team can best support BPP partnerships. For multi-stakeholder partnerships, please refer to the agreement in your Ways of Working regarding producing and sharing reports for your partnership.

Reporting periods differ across partnerships, so we ask you to confirm the reporting period covered. Please refer to your Collaborative Financing Agreement for this information and reach out to your Relationship Manager if any questions.

SmartyGrants form:

  • The 6-monthly reports are submitted through the SmartyGrants system. The SmartyGrants form includes a few high-level financial and results data fields and prompts to upload the progress update, financial report and other files as relevant. Optionally, partners can also upload photographs they would like to be shared through BPP communications channels.
  • The SmartyGrants form also includes a prompt to confirm that the Impact Measurement System has been updated.
  • You should receive an automated link to the submission form one month before the submission dates. If you do not receive this link, please contact your Relationship Manager. Note the SmartyGrants system limits to one account per partnership which has the ability to submit reports on behalf of the partnership. If you would like to change the account details, please inform your relationship manager.

Six Monthly Progress Update:

  • The intent of the six-monthly progress update is to provide a format for key successes and challenges to be reflected on and shared by all partners. These issues will be discussed in regular check-ins and health checks as agreed in your Ways of Working session, where DFAT will also be reflecting on their contributions.
  • This progress update does not need to be extensive, 2-5 pages of bullets or concise text should be sufficient. The prompts in the template may not apply to all initiatives so please include information of most relevance to your partnership.
  • The Six Monthly Progress Update Template is a Word document, to allow for easy sharing amongst partners. You can submit the report either in Word or PDF format.

Six Monthly Financial Report:

The financial report includes expenditure against budget and proposed reallocations, where applicable. Detailed instructions for this form are on the first tab of the template file. BPP – Finance Reporting Template 2021.

Thank you for completing.

Updating results in your Impact Measurement Plan

Your Impact Measurement Plan is stored in the BPP Impact Measurement System (IMS). The Plan comprises the key indicators you identified against planned outcomes in your initiative. We ask that results data against your indicators is updated on a six-monthly basis in the IMS.

Measuring your impact will help partners and the BPP to track progress towards achieving the planned outcomes of your initiative. Collecting data also offers an opportunity to reflect on progress, learn and adapt.

For the BPP, the data in the IMS helps us to review progress across all BPP partnerships and aggregate results to tell a bigger story.

Report reviews

Your report will be reviewed by the BPP team and shared with relevant DFAT staff BPP technical advisers. The BPP team may reach out with offers of support, requests for clarification, or other comments. Where possible, the BPP team will do this through existing meetings/channels to reduce time burden on partners.

Final report

At the conclusion of the partnership we ask for a final report.

End of contract reporting requirements are outlined in Annex E of the contract. The report is submitted through the SmartyGrants portal.

Impact assessments

Where data may be difficult to source or partners wish to develop deeper insights into the impact of their initiative, an impact assessment may be included as part of the Impact Measurement Plan. Ideally, this should be planned and resourced during the inception phase of the BPP partnership.

Technical support

For general questions and support please contact your relationship manager with the BPP team, or you can always reach out to . We can answer any questions regarding reporting, help you login to portals and navigate your way around.

Download the Impact Measurement System Guide for Partners

For specific technical questions on the Impact Measurement System, you can contact

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